Minutes of Regular Meeting

The Board of Trustees
Dalhart ISD

A Regular Meeting of the Board of Trustees of Dalhart ISD was held Tuesday, April 19, 2011, beginning at 7:00 PM in the Dalhart ISD Central Office 701 East 10th Street.

Present: Rick Dunham – Vice-President, Gary Schniederjan – Secretary,
Doug Claborn – Board Member, Misty Mellema – Board Member, Russell Routon – Board Member, Randy Sherrill – Board Member, David Foote – Superintendent, Mark McCormick – Intermediate School Principal, Carolyn Field – XIT Principal, John Machel – J H Principal,  Denice Hutchinson – Asst. H S Principal,  David Steele, H S Principal, Karen Taft – Elem. Principal, Sarah Nutter – Asst. Elem. Principal, Carroline Methvin – Dir. or Curr./Inst., and Delbert Dodds – Business Manager
Absent: Jeff Lloyd
Visitors:  Mr. Hanshew – Hilmar Cheese, John Cover Jr., Mike Thelander, Peter Baumert, Dona Smith – Elem. Teacher, Zelda Beth Lang – KXIT Radio, Janet Banks, and Wade Ritchey.

12270.	Call to Order – Vice-President Dunham called the meeting to order at 7:05 p.m. and stated that a quorum was present: the meeting had been duly called: and the notice had been posted in accordance with the Texas Open Meetings Act Texas Government Code Chapter 551.
		
12271.	Prayer – Mr. Foote offered the prayer.
		
12272.	Student/Teacher Presentations – Mrs. Field introduced Mr. Wade Ritchey and he presented a short video of the XIT campus. 
		
12273.	Audience with:		
	Patrons – None		
	Students – None		
	Staff – Mrs. Taft and Mrs. Nutter  went over some safety issues with traffic at the front of the Elem. building front entrance and light on Tennessee during arrival and dismissal times. She informed the board that on May 2, 2011 all students would be dismissed and picked up at the back of the building due to safety concerns and issues at the front of the building.		
12274.	Mr. Foote gave a brief update on the QSCB 2010 and where we were at this time and the progress of the Athletic Complex.		
12275.
	Update on the United Supermarkets, L.L.C. application to TABC – Mr. Foote informed the board that the application with TABC had been withdrawn and/or dropped at this time.
		
12276. 	Consider and discuss the 2011 – 2012 school calendar – It was moved by Gary Schniederjan and seconded by Misty Mellema to approve the 2011 – 2012 calendar as presented. (See Attached) 
Yeas: Claborn, Dunham, Mellema, Routon, Schniederjan, and Sherrill
Nays: None
		
12277.	Update on Roof Removal and Replacement for DISD – Mr. Foote stated everything was going very well and everything was looking good and making steady progress on the roofs.
		
12278.	Consider and discuss board resolution extending depository contract for funds of Dalhart ISD under Texas Education Code, Chapter 45, Subchapter G, School District depositories for the next biennium starting Sept. 1, 2011 thru August 31, 2013 – It was moved by Russell Routon and seconded by Randy Sherrill to approve the resolution to continue our depository contract with First State Bank Dalhart for the next biennium starting Sept. 1, 2011 thru August 31, 2013.
Yeas: Claborn, Dunham, Mellema, Routon, Schniederjan and Sherrill
Nays: None		
12279.	Consider and discuss making drivers education course a state credit for those students taking drivers education and make it retro-active to begin with school year 2009 – 2010 – It was moved by Misty Mellema and seconded by Gary Schniederjan to approve the drivers education course a state credit and to make it retro back to school year 2009 – 2010.
Yeas: Claborn, Dunham, Mellema, Routon, Schniederjan and Sherrill
Nays: None		
12280.	Update on Superintendent Goals – The board agreed that they would address the Superintendent Goals when all board members were in attendance.		
12281.	Consideration and adoption of resolution regarding projected decrease in district revenues and implementation of a Voluntary Exit Incentive Plan (VEIP), and other necessary incident thereto – (See Attached Documents) It was moved by Gary Schniederjan and seconded by Randy Sherrill to approve the DISD - Resolution to implement VEIP, DISD - VEIP agreement, DISD – Acknowledgment VEIP Request Form and DISD – VEIP Memo to employees, with the number of years to qualify of 17 years, the percentage of 7.5% of base pay for the 2010-2011 school year, and limited to the first 20 who sign up prior to June 16, 2011.
Yeas: Claborn, Dunham, Lloyd, Mellema, Schniederjan and Sherrill
Nays: None		
12282.	First reading of TASB Policy – EHBB Policy (Local), Special Programs		
12283.	Consider Consent Agenda:

Minutes of Previous Meetings

Financial Reports

Budget Amendments

Disbursements

It was moved by Gary Schniderjan and seconded by Russell Routon to approve the consent agenda: minutes of special board meeting held on March 1, 2011, minutes of regular board meeting held on March 22, 2011, financial reports, budget amendments, and disbursements for  March 2011.
Yeas: Claborn, Dunham, Lloyd, Mellema, Routon, Schniederjan, and Sherrill
Nays: None
Abstained: Randy Sherrill from Bartlett Lumber Co. bills
                  Doug Claborn from Claborn Heating and Air bills
		
12284.	It was moved by Gary Schniederjan and seconded by Russell Routon to approve 20 days extended leave to Michele Montoya.
Yeas: Claborn, Dunham, Mellema, Routon, Schniederjan and Sherrill
Nays: None
		
12285.	Vice-President Dunham adjourned the meeting at 8:40 p.m.